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15 Tips on How to Write a Recommendation Letter For Job Application.

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15 Tips on How to Write a Recommendation Letter For Job Application

Everyone needs a recommendation letter at some time in their lives. It might be to apply for a job, take advantage of a chance, or even further your career by enrolling in graduate school. So let me show you how to draft a recommendation letter quickly.

We’ll go over some tips for writing a recommendation in the following lines of this post. Don’t assume you’ll never need to know this. As you advance in your profession, you may become a top-ranking official in your field, and you may be required to write and sign a letter endorsing someone’s career choice.

As a result, this post was developed to assist you in learning how to write a recommendation letter, Please set aside some time to read.

What is a recommendation letter?

A recommendation letter is a formal document that verifies a person’s employment, abilities, or academic performance.
You may be asked to write a reference letter for someone seeking a job, an internship, admission to a college or university, a leadership position, or a volunteer opportunity.

The goal of a recommendation letter is to validate what you’ve learned about a candidate and to provide additional positive information about their performance or habits.

A real recommendation provides the receiver with a personalized account of your app interactions. You should have a good idea of how the candidate behaves and performs at work.

Before you accept a referral request, consider the following:

  • Have you already worked with or seen the candidate?
  • Are you able to elaborate on any relevant abilities and skills?
  • Do you have any examples of the individual’s work?
  • Are you able to provide this person positive feedback?

Before accepting a request, think about whether you can produce a high-quality recommendation letter. If you don’t have enough experience or positive anecdotes to convey about the applicant, let them know as soon as possible and respectfully that you won’t be able to meet their request. This gives them plenty of time to come up with an alternative solution.

How to Request a Letter of Recommendation

At some point, you may need to have someone write a recommendation letter for you. If you’re starting a new job, you might want to ask prior supervisors, coworkers, teachers, mentors, clients, or vendors for a letter of recommendation.

They should also be someone with whom you have a solid working relationship and can openly share your skills and abilities.

Whoever you decide to ask, have a conversation with them first to make sure they understand what you’re looking for, and then send a formal email with more details. READ MORE

What format to use for recommendation letter?

The structure below has been written to help you learn how to write a recommendation letter.


If you are writing to a specific person, insert a salutation like “Dear Mr./Ms./Dr. [name]:” If you’re sending a general letter, skip the salutation and just say, “To Whom It May Concern:”


Explain the goal of the letter and how you know the individual you’re recommending in the first paragraph. You may also wish to include the length of time you’ve known them. (How to Write a Recommendation Letter For Job Application)


In the second paragraph, explain why you think the person you’re recommending is qualified for the position or program. Include detailed instances of their expertise and capabilities. If required, use more than one paragraph to describe their qualifications.


Explain why you are suggesting this individual in this section. You could say, for example, that you “strongly recommend” or “strongly encourage [name] for [program/role].”


In the final paragraph, offer to speak with them again to provide additional information on the candidate’s skills and talents. When writing to someone mentioned in the letter, end the letter with “Yours truly,” or “Yours faithfully” if you don’t know who the letter is going to.

Sign the letter as follows:

Your name and title should be at the bottom of the letter. Include your signature under the typed name if you are printing and mailing the letter.

How to Write a Recommendation Letter For Job Application

1. Be careful to personalize the template

While a basic template can be useful, be careful to modify each letter with particular facts that highlight the candidate’s qualifications. Before you begin try to sketch a broad outline to ensure you don’t overlook any of the crucial things you want to convey about the candidate’s qualifications. (How to Write a Recommendation Letter For Job Application)

2. Examine the resume

Before you start writing, go over the candidate’s or student’s résumé to obtain a full picture of the types of experiences they’ve had in previous positions. Having a good overview of their background will allow you to produce a more comprehensive letter that tackles their qualities as well as the precise goals they’re striving toward. You could also search for areas that could be improved and make suggestions to the candidate or student.

3. Ask for some bullet points

To save time and ensure you cover the issues that the candidate believes are most relevant for the role, get a list of bullet points or a few lines that you may refer to. They may supply you with a draft of the letter, which you can alter in your own words. (How to Write a Recommendation Letter For Job Application)

4. Make a list of characteristics

Compile a list of attributes and accomplishments that you believe highlight the candidate’s qualifications as you evaluate the résumé and job description. You might also ask the candidate to identify their most marketable assets for the type of work they want to undertake, particularly ones you may have noticed in their previous role while working with you.

5. Describe yourself

It’s customary to introduce yourself in the first few lines of a letter. Give a brief explanation of your job and relationship with the candidate. While it is not required to go into detail about your background, doing so will help contextualize the letter and explain why you are in a good position to recommend this person. (How to Write a Recommendation Letter For Job Application)

6. Use job-related terminology

Request a copy of the job description so you can familiarize yourself with what the company is searching for. Examine the job description carefully so that you can address the position’s specific requirements. If you’re writing a generic recommendation, you can ask for an example of two positions for which they’re applying so you can write a more general recommendation that could apply to either.

7. Concentrate on one or two characteristics

Choose one or two characteristics that you believe make the candidate a good fit for the position. Support those claims with specific examples of how the candidate displayed those characteristics.

For example, discuss how they overcame hurdles or faced problems to achieve their goals. You could wish to include two paragraphs for the main body of the letter, one focusing on an accomplishment and the other on the person’s character, such as fortitude, honesty, work ethic, or standards to which they hold themselves. (How to Write a Recommendation Letter For Job Application)

8. Count the advantages

If possible, try to quantify or rate the candidate’s strengths in comparison to other applications or coworkers. For example, “He was one of the most astute students in my classes since I started teaching 17 years ago.” Include quantitative accomplishment that the applicant achieved while working with you if possible. “He was instrumental in our capacity to raise our website traffic 25% over the period of six months, resulting in a 10% increase in sales,” for example.

9. Talk about their potential

Include in the letter your thoughts on why you believe the candidate would flourish in the role if given the chance. You might want to include the following:

  • Capability to work as a member of a team
  • ability to work autonomously
  • You feel their strengths, abilities, and talents will position them for future success.

10. Show your enthusiasm

Your goal is to make the individual stand out from the crowd of applicants for the job or college program to which they are applying. Express your excitement about how great they are for the task. One simple approach to accomplish this is to notify the letter’s recipient that you would gladly re-employ them inside your own department.

11. Make use of active voice

For a more compelling letter of recommendation, use active voice rather than passive voice. Active voice clarifies your message for the individual reading your letter and keeps your sentences shorter because it requires fewer words to describe action.

To make passive sentences dynamic, put the subject first in the sentence so it’s evident who is doing the activity. “The car was hit by the truck,” for example, is written in the passive voice. “The truck hit the car,” is written in the active voice because it emphasizes who is doing the action initially. (How to Write a Recommendation Letter For Job Application)

12. Include your contact information

Give the potential employer or admissions office a means to reach you if they need more information or have questions about the candidate. Mention your enthusiasm to provide further information about the candidate’s qualifications. You can include your email address or phone number at the end of the letter or after your signature.

13. Check for typos

It is critical to proofread the letter properly to avoid typos and grammatical problems. You might even want to read the letter out loud so your eyes don’t skip over words and miss potential problems.

14. Use the appropriate format and length

Write your message in a regular typeface and print size, such as Times New Roman 12-point for printed letters or Arial 11-point for electronic submissions. If you’re printing, make sure the margin is at least one inch wide. The length should be between two-thirds and one full-spaced page.

15. Adhere to the submission guidelines

Inquire with the candidate about how they would like the letter to be submitted. Make careful to adhere to any specific requirements, such as the necessary format and the address to which the letter should be sent. Make certain you are informed of the impending deadline.

Sample Recomendation letter:

Dear [First and Last Name],

It’s my absolute pleasure to recommend [Name] for [position] with [Company]. [Name] and I [relationship] at [Company] for [length of time].

I thoroughly enjoyed my time working with [Name] and came to know [him/her/them] as a truly valuable asset to our team. [He is/She is/They are] honest, dependable, and incredibly hardworking. Beyond that, [he is/she is/they are] an impressive [soft skill] who is able to [result]. [His/her/their] knowledge of [specific subject] and expertise in [specific subject] was a huge advantage to our entire office. [He/she/they] put this skillset to work in order to [specific achievement].

Along with [his/her/their] undeniable talent, [Name] has always been an absolute joy to work with. [He is/she is/they are] a true team player, and always foster[s] positive discussions and bring[s] the best out of other employees.

Without a doubt, I confidently recommend [Name] to join your team at [Company]. As a dedicated and knowledgeable employee and an all-around great person, I know that [he/she/they] will be a beneficial addition to your organization.

Please feel free to contact me at xxxx-123-4567 if you want to discuss [Name]’s qualifications and experience further. I’d be happy to expand on my recommendation.

Best wishes,
[Your Name][Title][Company Name]

FAQS ow to Write a Recommendation Letter For Job Application

What information should I include in the recommendation letter?

In your recommendation letter, you should provide a brief introduction of yourself and your relationship with the candidate. You should then highlight the candidate’s strengths and accomplishments, focusing on their qualifications and skills that make them an ideal fit for the job. Be sure to provide specific examples and details to support your claims

How long should the recommendation letter be?

The length of the recommendation letter may vary depending on the requirements of the job application. However, generally, a recommendation letter should be no longer than one page.

What tone should I use in the recommendation letter?

Your recommendation letter should be positive and enthusiastic about the candidate’s qualifications and potential for success in the job. It is also important to be sincere and honest in your assessment of the candidate.

Should I address the recommendation letter to a specific person?

If you have been given the name of the person who will be reviewing the job application, you should address the recommendation letter to that individual. If you are unsure who will be reviewing the application, you can use a generic salutation, such as “To Whom It May Concern.”

Can I use a template for the recommendation letter?

Using a template for the recommendation letter can be helpful in ensuring that you include all the necessary information. However, be sure to personalize the letter and include specific details about the candidate’s qualifications and experiences.

How should I close the recommendation letter?

In the closing of the recommendation letter, you should reiterate your endorsement of the candidate and offer to provide further information if needed. Be sure to include your contact information so that the employer can reach out to you if they have any questions.

Writing a recommendation letter can be a valuable opportunity to help a candidate achieve their career goals. By following these frequently asked questions, you can provide a strong and effective recommendation letter that will support the candidate’s job application.


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